Policies & Procedures

The IHSAA, under the guidance of the Indiana State Medical Association’s Committee on Sports Medicine, requires that the PPE Form be signed by a physician (MD or DO) holding an unlimited license to practice medicine, a nurse practitioner (NP) or a physician assistant (PA). No pre-signed or pre-stamped forms will be accepted and the MD/DO/NP/PA’s license number must be included.

*Please fill out your pre-participation history form on PRIVIT, print it off and take it with to get a sports physical. You will need to upload a copy of the physician page of the sports physical to PRIVIT to get approved by the school*     https://avonorioles-in.e-ppe.com/index.jspa

For your convenience, we have added the option of paying your athletic program support and practice pack fees online. Click on the link and follow instructions below to make a payment:

e-Funds Website

If you already have an eFunds account:
1.    Click “Pay for Optional Fee”
2.    Log in with Username and Password
3.    Click “Continue on to Optional Fees”
4.    Select the child for whom you wish to make a payment
5.    Select your sport from the list
6.    Enter dollar amount assigned by the coach
7.    Add to Cart
8.    Enter applicable payment information

If you DO NOT yet have an eFunds account:
1.    Register under “New Users”  (The Register Guide is available if you have trouble with this step)
2.    Enter your child’s student ID# or on-file family phone number (including area code) along with last name.
3.    Go to “Student Management” to assign child(ren) to your account.
4.    Click on “Pay for Optional Fee”
5.    Log in with Username and Password
6.    Click on “Continue on to Optional Fees”.
7.    Select the child for whom you wish to make a payment
8.    Select your sport from the list
9.    Enter dollar amount assigned by the coach
10.    Add to Cart
11.    Enter applicable payment information

Please note: Your email notification from eFunds is your receipt. Debits from checking accounts will be charged a $1.00 service fee, credit cards will be charged 2.65%.

Please contact the following if you are unable to make a payment on-line:
Amy Lex
AHS Athletic Treasurer
Avon Community School Corporation
Ph:  317-544-5045
 

On the Home page click the Add Member button on the left side of the page. (This allows you to add your student/athlete to your account. You can add as many additional family members as necessary.)

• Click Add Member on the left side of the page.
• Enter your athlete’s first name (and last name if different), date of birth, and gender.
• Ignore Enable Login and then click Add Member. You will now see your athlete’s listed on the home page.

1. Click on your athlete’s Name. Then begin completing the Personal Details by clicking the Start button to the right of Personal Details.
2. Complete each section of the Personal Details section to 100% and click Save and Exit.

IMPORTANT: For the Personal Details to be 100% complete, all mandatory questions marked with a red asterisk (*) need to be answered. 

1. Click Start to the right of the form. Complete all the fields with a red asterisk (*).
2. Once all fields are completed, click Submit.

1. Click Start to the right of the form. Complete all the fields with a red asterisk (*). When you have finished answering this form, click Submit. 
2. A message will appear if you want to review or sign it the document. Click the blue Sign button and you will be taken to a page to create an electronic parent signature. Select the blue Create New Signature tab. 
3. With your curser on a computer or with your finger from a tablet/mobile device, create your signature or initials then click the blue Save tab. You will see your signature displayed. Select the grey Done tab underneath. Once complete, you will then be on your account management page. Select Home near the top left of the screen. 
4. Once you have created a parent e-signature, you will not be required to repeat this process. You will be able to apply this parent e-signature anywhere a parent e-signature is required.
5. Some of the forms also require an athlete’s signature. See Step 9 below for instructions on applying an athlete’s electronic signature to forms.

After completing the forms, you must join a team. To join a team, click Update next to Joined Teams, and check the box next to the appropriate team(s) and click Done at the bottom of the page when finished.

Please note: You must select a team when you create your PRIVIT account. You can select all teams that your student is interested in joining.

1. If you have not done so already, a copy of a blank physical form can be downloaded by click PRINT DOCUMENTS on the home page. 
2. Only Download and Print the Blank Physical Form and Pre-Participation History Form from the Print Documents page. Please bring both of these pages either to physical night or wherever you get your sports physical completed.
3. When the Physical Form has been signed by the doctor, please see Step 8 to upload the form into your athlete’s profile. 

If the school has a current physical form, a staff member will upload it to the athlete’s profile. In the future, a parent will be responsible for uploading the physical form. Before uploading, you will need to either scan the document into your computer or take a photo of the document with your tablet or smartphone*. If you are using a smartphone or tablet to upload, please open the internet browser and type in the school’s Privit website. Then login to your account. 

1. Click Manage Documents from the athlete's home screen. Next, click Upload Document near the top right. 
2. Click Browse to select the scanned or take a phone of the document. (If you are accessing this page from a mobile device, you should be prompted to take a picture of your document or select a photo of the document from the photo album.)
3. From the drop down next to ‘Document Type,’ select the name of the document type you are uploading. (Also there is an optional ability to add a comment to provide additional information to identify your document.)
4. Click Upload.
5. You should be directed back to the athlete's ‘Manage Documents’ page. You should see the uploaded document and any other documents that have been submitted. For further assistance on uploading forms, please click here. 

1. From your athlete’s home screen, click the blue font Student/Athlete click here to sign and you will be taken to a page to create an electronic athlete signature. Select the blue Create New Signature button. 
2. With your curser on a computer or with your finger from a tablet/mobile device, create your athlete signature or initials. Check the box that you attest and then click the blue Save tab. You will see your athlete signature displayed. Select the grey Done tab underneath. 
3. Once complete, you will click the blue font Student/Athlete click here to sign again. Once you have created an athlete e-signature, you will not be required to repeat this process. You will be able to apply this athlete e-signature anywhere an athlete e-signature is required.

Important**: Once the required e-signatures have been applied to the necessary forms, the signed document will become available automatically for the appropriate staff member for review and approval. Also the Completion Status will read as “Submission Complete”. If the status reads “Submission Incomplete”, hover your cursor to see what still needs to be completed. A staff member at the school will update the Clearance Status, the status is not automatically updated.